The power of smart HR Integration.
In every organization, the HR system plays a crucial role in managing employee data, salaries and access rights. Yet you often have to deal with multiple systems for HR processes. Think ATS tools, IAM tools and HCM systems.
Smart HR integrations streamline data exchange between systems and contribute to more efficient processes. In this article, we discuss three common integrations that can save you as an organization a lot of time:Integration between HR and Entra ID/AD, Integration between Global HR and local Payroll, and Integration from ATS to HR.
1. Integrate your HR system with Entra ID / Active Directory.
One of the most impactful integrations is the integration between the HR system and Entra ID (formerly Azure Active Directory) or Active Directory (AD). This Integration automates the provisioning and deprovisioning of user accounts and ensures that employees have immediate access to the right applications from their first day of work.
How does it work?
HR systems such as AFAS, Workday, Visma Raet, HR2Day and Nmbrs contain all relevant employee data, such as name, position, department and start date. By setting up an Integration with Entra ID or AD, this information is automatically translated into a user account with the appropriate rights and roles.
The benefits of this Integration
- Automatic onboarding and offboarding: New employees get immediate access to the right applications; accounts of departing employees are immediately deactivated.
- Time savings: IT management does not need to manually create user accounts or adjust permissions.
- Enhanced security: Prevent ghost accounts and unnecessary access rights, essential for ISO 27001 and GDPR compliance
In addition to the benefits for HR processes, this Integration has many advantages for both security and IT management. So you can save time for as many as three departments in your organization!
2. Integration between global HR/HCM and local Payroll.
For international companies, managing payroll is often a challenge. A global/global HR system such as Workday or SAP HCM is often used for personnel management, while local branches or countries use a separate payroll system, such as Nmbrs, AFAS or Visma Raet. Integration between these systems ensures that payroll data is processed correctly and in a timely manner.
How does it work?
Integration synchronizes important HR data such as salary, contract hours and job changes with the local payroll system. This automatically updates the payroll without the need for manual input.
Benefits of this Integration
- Consistent data: Avoid errors and delays in payroll processing through automatic synchronization.
- Compliance: Ensure salary payments comply with local laws and regulations.
- Efficiency: HR and payroll teams can focus on strategic tasks instead of repetitive manual work.
3. From Applicant Tracking System (ATS) to HR.
Recruitment processes often run on Applicant Tracking Systems (ATS) such as Greenhouse, Recruitee or SAP SuccessFactors. When a candidate is hired, his or her data must be manually transferred to the HR system. Integration between the ATS and the HR system automates this transfer and streamlines the transition from candidate to employee.
How does it work?
When a candidate is hired, relevant data such as name, contact details, position and start date are automatically forwarded to the HR system, such as AFAS, Workday or HR2Day. This allows the onboarding process to begin immediately, including creating a user account and assigning appropriate IT resources.
Benefits of ATS to HR Integration.
- Faster onboarding: New employees can get to work faster without delays in administration.
- Fewer errors: Manual input errors are eliminated by automatic synchronization.
- More efficient collaboration between HR and recruitment: Save time and ensure a seamless transition from candidate to employee.
KoppelHet: the solution for smart HR integrations
The KoppelHet platform provides standard connectors for commonly used HR and IAM systems, such as AFAS, Workday, Visma Raet, HR2Day, SAP HCM, ADP and Entra ID. With KoppelHet, organizations can easily connect their HR systems without complex custom integrations.
Why choose KoppelHet?
- We offer many standard connectors: Direct integration with popular HR and IAM systems, this allows you to automate all HR processes.
- Flexible business rules: Set how functions, departments and roles are mapped into Integration.
- Real-time monitoring: Full control over synchronizations between systems.
- Scalability: Suitable for both SMEs and large enterprises.
- Much knowledge of the HR domain, there is always a consultant who thinks along with you in your ideal business process!
Want to know how smart HR integrations can help your organization? Contact us for a demo and discover the benefits of automated HR integrations!
Talking to an HR Integration specialist?
Contact us and schedule a no-obligation appointment to discuss your options.
Mike Fraanje
Integratie specialist
