Hogan Lovells manages all employees worldwide in Workday and runs payroll for the Dutch office in Nmbrs. The integration moves new hires and changes from Workday to Nmbrs automatically, so HR in the Netherlands enters nothing twice.
Connected systems: Workday → Nmbrs
Category: Payroll
The situation
Workday is the firm's global HR system. Dutch payroll runs in Nmbrs. Without an integration, every hire, contract change and departure has to be entered in both systems. Workday has no Dutch data such as the wage tax credit or an Nmbrs schedule, so the integration has to make that translation itself.
What the integration does
- New hires and changes. A new employee in Workday appears in Nmbrs; changes follow. HR can also have a single employee updated straight away.
- Only the Netherlands. Only employees of the Dutch office go to Nmbrs.
- Template per job category. The job category in Workday decides the template in Nmbrs, and with it settings such as the collective agreement and premiums. Fee earners, business teams, paralegals, working students and interns each get their own template.
- Partners stay out of Nmbrs. Partners are not paid through Nmbrs. When someone who is already in Nmbrs becomes a partner, HR is told.
- Data. Personal details, contact details, bank account, contract with probation period and end date, hire date, seniority and the salary used for wage tax.
- Schedule. The weekly hours in Workday become a work schedule in Nmbrs.
- Leaving. HR is notified, so the departure is completed in Nmbrs at the right moment.
- Check. When someone is in Nmbrs but not in Workday, HR hears about it.
What deliberately stays manual: the passport copy, and a different template when someone changes job category.
What it changed
HR enters a new employee once, in Workday. Dutch payroll then has the data in Nmbrs, with the template that matches the job. Exceptions, such as partners and departures, reach HR as a message instead of going wrong silently.
Systems
- Source: Workday
- Target: Nmbrs
- Direction: one-way, Workday → Nmbrs
