Workday integrations

Workday integrations

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Workday → Nmbrs

Workday to Nmbrs integration: global HR with Dutch payroll

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Workday → AFAS Profit

Workday to AFAS integration: Dutch payroll without retyping

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Workday → Visma Raet YouForce

Workday to YouForce integration: global HR with Dutch payroll in Visma Raet

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Workday → Active Directory

Workday to Active Directory integration: accounts, folders and groups automatically

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Workday → Microsoft Entra ID

Workday to Entra ID integration: Microsoft accounts for the Netherlands from global HR

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Recruitee → Workday

Recruitee to Workday integration: hired candidates set up as new workers

Systems you can connect Workday with

How KoppelHet connects to Workday

Workday Web Services (SOAP) for reading and writing, and RaaS reports (Reports as a Service) for targeted extracts, in formats including JSON, XML or CSV. RaaS is read-only.

Authentication: Integration System User (ISU) met een eigen security group

Objects we connect

• Workers and employment
• Organisations, cost centres and positions
• Compensation and pay components
• Business processes (hire, job change, termination)

What a Workday integration does

• Workday → to AFAS Profit, Nmbrs, Loket, Visma Raet YouForce

  New Workday hire in Dutch payroll

  After a completed Hire business process in Workday, the integration passes personal data, employment and compensation to AFAS, Nmbrs, Loket or YouForce. Dutch fields Workday does not hold, such as the payroll tax credit, are completed in payroll.

  Workday → AFAS Profit integrationWorkday → Nmbrs integrationWorkday → Loket integrationWorkday → Visma Raet YouForce integrationPayroll integration

• Workday → to Nmbrs, AFAS Profit, Visma YouServe

  Retroactive changes into the payroll run

  A Job Change or pay change with an effective date in the past is passed to payroll with that date. Payroll settles the difference in the next run instead of recalculating it by hand.

  Workday → Nmbrs integrationWorkday → AFAS Profit integrationWorkday → Visma YouServe integrationPayroll integration

• Workday → to Microsoft Entra ID, Active Directory, Okta

  Account ready on day one, blocked after the last day

  Workers with department, job title, manager and employee ID determine the account in Entra ID, Active Directory or Okta. On a Termination the integration blocks the account after the last working day.

  Workday → Microsoft Entra ID integrationWorkday → Active Directory integrationWorkday → Okta integrationIdentity and access management

• Recruitee, Teamtailor → to Workday

  Hired candidate as a pre-hire in Workday

  When a candidate in Recruitee or Teamtailor is marked Hired, name, start date, job and hours arrive in Workday. HR completes the hire there without retyping.

  Recruitee → Workday integrationTeamtailor → Workday integrationRecruitment to HR

• Workday → to TOPdesk

  People and onboarding in the service desk

  Every hire and termination for the Dutch organisation creates or archives the person in TOPdesk, so IT prepares the workplace on time and collects it after departure.

  Workday → TOPdesk integrationHR to ITSM

• Workday → to Arbodienst (SIVI)

  Sickness report to the occupational health service

  Sickness and recovery reports for Dutch employees go from Workday to the occupational health service as SIVI messages, with a stable employee ID instead of the BSN.

  Workday → Arbodienst (SIVI) integrationAbsence reporting (SIVI)

What to watch for

• Dutch payroll tax data such as the loonheffingskorting or collective agreement grading is usually not in Workday. We capture these in custom fields or complete them in payroll.
• Effective dating in Workday allows retroactive changes. The integration must pass them on with the correct effective date.

In your IT landscape

• Runs as a managed integration on the KoppelHet platform, next to your existing integration layer. No VPN into your network.
• Only the fields in the design you approve are transferred. The platform keeps no register of its own.
• Tested first in the test or acceptance environment where there is one. You choose the go-live moment.
• ISO 27001 certified, hosted in Amsterdam. When the contract ends you receive the configuration and the audit logs.

Implementation, architecture and compliance

Processes with this system

• Payroll integration
• Identity and access management
• Absence reporting (SIVI)
• Recruitment to HR
• HR to ITSM
• Accounts in applications
• Leave, absence and time
• Training and certificates
• HR data to BI
• HR to ERP
• Lease and mobility

Topics that involve Workday

• SIVI notification to the health service
• Leaving while sick, pregnancy and multiple contracts
• History by reference date
• Turnover and headcount
• Multiple employers and countries
• Security and privacy
• Effective dates and transfers
• Entities, contractors and rehires
• Departments and cost centres
• Managers and approvers
• Joiners, movers and leavers
• Offboarding
• Roles and RBAC
• Access review and audit log
• HR as the source
• Microsoft Entra ID
• Active Directory
• People and departments
• Onboarding and offboarding tickets
• Multiple employers and locations
• The first working day
• Job change and transfer
• Leavers: return and handover
• HR dates and contracts
• Employees to the learning platform
• Certificates back to HR
• Mobility card and public transport
• Work-related mobility reporting
• Global HR, Dutch payroll
• Effective dates and retroactive changes
• Multiple employers and employments
• Multiple employers and countries
• Employees and contract hours to scheduling
• Leave balances and absence
• CRM users and licences
• Project administration and hours
• Collaboration and password management

Customer case

Hogan Lovells

Legal services

Hogan Lovells manages all employees worldwide in Workday and runs Dutch payroll in Nmbrs. The integration moves new hires and changes, with contract, bank account, schedule and wage tax data, from Workday to Nmbrs automatically, with the right template per job category.

Read the customer story

Articles about Workday

• How does a SIVI absence notification to the health service work?
• Leave balance in HR and scheduling: which system keeps it?
• Why a job change often does not reach IT
• Last working day or end date: which date counts when leaving?