Visma Raet YouForce integrations

Visma Raet YouForce integrations

→

Workday → Visma Raet YouForce

Workday to YouForce integration: global HR with Dutch payroll in Visma Raet

→

Visma Raet YouForce → Active Directory

YouForce to Active Directory integration: accounts opened and closed from Visma Raet

→

Visma Raet YouForce → Microsoft Entra ID

YouForce to Entra ID integration: Microsoft accounts and managers from Visma Raet

→

SAP SuccessFactors → Visma Raet YouForce

SuccessFactors to YouForce integration: new hires and contract changes without retyping

→

Visma Raet YouForce → Google Workspace

YouForce to Google Workspace integration: staff Google accounts without manual work

→

Teamtailor → Visma Raet YouForce

Teamtailor to YouForce integration: hired candidates ready in YouForce

Systems you can connect Visma Raet YouForce with

How KoppelHet connects to Visma Raet YouForce

The Youforce domain APIs, accessed through the Visma developer portal. The Basic API provides persons, employments, job profiles and org units; the WFM API covers cost centres, locations, work schedules, leave and sickness among others; the Recruitment API starts the new-hire workflow from an ATS; the IAM API is meant for identity and access integrations. Changes can be fetched with a filter on the last sync date.

Authentication: OAuth 2.0 client credentials via Visma Connect, met scopes per API; per tenant geautoriseerd door de klant

Objects we connect

• Persons and employments
• Org units and job profiles
• Cost centres, leave and sickness (WFM API)
• New hires, rehires and contract changes (Recruitment API)

What a Visma Raet YouForce integration does

• Visma Raet YouForce ↔ and Microsoft Entra ID, Active Directory, Google Workspace

  Accounts and contact details through the IAM API

  Persons, employments and org units changed since the last sync determine the account in Entra ID, Active Directory or Google Workspace. The new email address goes back to YouForce through the IAM API.

  Visma Raet YouForce → Microsoft Entra ID integrationVisma Raet YouForce → Active Directory integrationVisma Raet YouForce → Google Workspace integrationIdentity and access management

• Recruitee, Teamtailor → to Visma Raet YouForce

  New hire from the ATS through the Recruitment API

  A hired candidate from Recruitee or Teamtailor starts the self-service hire workflow in YouForce through the Recruitment API.

  Recruitee integrationsTeamtailor → Visma Raet YouForce integrationRecruitment to HR

• Workday, SAP SuccessFactors, Oracle HCM Cloud → to Visma Raet YouForce

  Global HR system, payroll in YouForce

  Hires and contract changes from Workday, SAP SuccessFactors or Oracle HCM arrive in YouForce as a workflow, so payroll checks them before the run.

  Workday → Visma Raet YouForce integrationSAP SuccessFactors → Visma Raet YouForce integrationOracle HCM Cloud → Visma Raet YouForce integrationPayroll integration

• Visma Raet YouForce ↔ and Dyflexis, Nedap ONS

  Contract hours to scheduling, worked hours back

  Employees and contract hours go to Dyflexis for scheduling. Worked hours and irregular-hours allowance from Nedap ONS go to payroll through the WFM API.

  Dyflexis integrationsNedap ONS integrationsLeave, absence and time

• Visma Raet YouForce → to Arbodienst (SIVI), Visma Verzuim

  Sickness and recovery reports to health service and absence app

  Sickness from the WFM API goes to the occupational health service as a SIVI message or to Visma Verzuim as a case file, with a current employee list.

  Arbodienst (SIVI) integrationsVisma Verzuim integrationsAbsence reporting (SIVI)

• Visma Raet YouForce ↔ and AllSolutions, Unit4 ERP

  Employees with history in the ERP

  Employees with history, leave and absence go to AllSolutions. Cost centres from Unit4 come back to HR, so HR only picks valid values.

  AllSolutions integrationsUnit4 ERP → Visma Raet YouForce integrationPayroll to finance

What to watch for

• Most Youforce APIs are read-only. Writing is possible through the Recruitment API, which starts the Youforce self-service workflow for a hire, rehire or contract change, through the WFM API for hours and pay components for payroll, and through the IAM API for contact details.
• Scheduled hours can use a different unit in source and target, for example per day or per week. The mapping converts between them.

In your IT landscape

• Runs as a managed integration on the KoppelHet platform, next to your existing integration layer. No VPN into your network.
• Only the fields in the design you approve are transferred. The platform keeps no register of its own.
• Tested first in the test or acceptance environment where there is one. You choose the go-live moment.
• ISO 27001 certified, hosted in Amsterdam. When the contract ends you receive the configuration and the audit logs.

Implementation, architecture and compliance

Processes with this system

• Payroll integration
• Identity and access management
• Payroll to finance
• Absence reporting (SIVI)
• Recruitment to HR
• HR to ITSM
• Accounts in applications
• Leave, absence and time
• Training and certificates
• HR data to BI
• HR to ERP
• Lease and mobility

Topics that involve Visma Raet YouForce

• SIVI notification to the health service
• Visma Verzuim and BlueVi
• Leaving while sick, pregnancy and multiple contracts
• History by reference date
• Turnover and headcount
• Multiple employers and countries
• Security and privacy
• Effective dates and transfers
• Joiners, movers and leavers
• Offboarding
• Contractors and temporary access
• Roles and RBAC
• Segregation of duties (SoD)
• Access review and audit log
• HR as the source
• Microsoft Entra ID
• Active Directory
• NIS2 and the Dutch Cyber Security Act
• IAM in education
• IAM in government
• IAM in healthcare
• People and departments
• Onboarding and offboarding tickets
• Job change and transfer
• HR dates and contracts
• Skills matrix and availability
• Certificates back to HR
• Lease car and drivers
• Mobility card and public transport
• Effective dates and retroactive changes
• Multiple employers and employments
• Posting the payroll journal
• Correction runs and periods
• Cost centres from the ERP
• Multiple employers and ledgers
• Hired candidate to HR
• Multiple employers and countries
• Rehires and withdrawn offers
• Hours and allowances to payroll
• Corrections after closing
• Employees and contract hours to scheduling
• Leave balances and absence
• Nedap ONS with HR and payroll

Customer cases

Koninklijke Bibliotheek

Public sector

The KB keeps employee records in Visma Raet YouForce and runs its financial administration in AFAS. Employees, managers, cost centres and the payroll journal entries move from YouForce to AFAS automatically.

Read the customer story

Gemeente Geertruidenberg

Public sector

Gemeente Geertruidenberg has Visma Raet YouForce create calls in TOPdesk automatically. Four weeks before a start date there is an onboarding call, a week before a departure an offboarding call, and a change call when someone gets a new role or department.

Read the customer story

Articles about Visma Raet YouForce

• How does a SIVI absence notification to the health service work?
• Leave and absence in the skills matrix, without sharing the reason
• Lease car in the payroll administration: contract and bijtelling
• Nedap ONS hours export or an integration with your payroll