HiBob integrations

HiBob integrations

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HiBob → AFAS Profit

HiBob to AFAS integration: HR in Bob, Dutch payroll in AFAS Profit

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HiBob → Nmbrs

HiBob to Nmbrs integration: changes from Bob ready for the payroll run

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HiBob → Active Directory

HiBob to Active Directory integration: accounts in your own network, automatically

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HiBob → Microsoft Entra ID

HiBob to Entra ID integration: Microsoft accounts that follow HR

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HiBob → TOPdesk

HiBob TOPdesk integration: employees and onboarding tickets for every new colleague

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Recruitee → HiBob

Recruitee to HiBob integration: from offer to employee with a welcome wizard

Systems you can connect HiBob with

How KoppelHet connects to HiBob

HiBob REST API with webhooks for changes, so updates arrive immediately instead of in a nightly run.

Authentication: API service user met ID en token; rechten via een permission group, tot op veldniveau

Objects we connect

• People and work history
• Lifecycle (hire, termination)
• Payroll history and custom tables
• Time off

What a HiBob integration does

• HiBob → to AFAS Profit, Nmbrs

  Bob changes ready for the payroll run

  A webhook on a change in People or Work history starts the integration. It passes the change with its effective date to AFAS or Nmbrs, for the Dutch entity.

  HiBob → AFAS Profit integrationHiBob → Nmbrs integrationPayroll integration

• HiBob → to Microsoft Entra ID, Active Directory

  Accounts that follow the Bob lifecycle

  Hire, department or manager change and termination in Bob create, move or block the account in Entra ID or Active Directory.

  HiBob → Microsoft Entra ID integrationHiBob → Active Directory integrationIdentity and access management

• Recruitee → to HiBob

  Recruitee offer becomes a Bob employee

  A hired candidate from Recruitee arrives in HiBob with start date and job, where the welcome flow for the new colleague starts.

  Recruitee → HiBob integrationRecruitment to HR

• HiBob → to TOPdesk

  Joiners and leavers straight to the service desk

  Every joiner and leaver in Bob creates or archives the person in TOPdesk, so IT sorts out the workplace on time.

  HiBob → TOPdesk integrationHR to ITSM

What to watch for

• The service user's field permissions determine what the API returns. Missing fields in an integration are usually a permissions issue. Sensitive fields such as the full date of birth are only returned with both View and Edit permission.

In your IT landscape

• Runs as a managed integration on the KoppelHet platform, next to your existing integration layer. No VPN into your network.
• Only the fields in the design you approve are transferred. The platform keeps no register of its own.
• Tested first in the test or acceptance environment where there is one. You choose the go-live moment.
• ISO 27001 certified, hosted in Amsterdam. When the contract ends you receive the configuration and the audit logs.

Implementation, architecture and compliance

Processes with this system

• Payroll integration
• Identity and access management
• Absence reporting (SIVI)
• Recruitment to HR
• HR to ITSM
• Accounts in applications
• Leave, absence and time
• Training and certificates
• HR data to BI
• HR to ERP
• Lease and mobility

Topics that involve HiBob

• History by reference date
• Turnover and headcount
• Security and privacy
• Effective dates and transfers
• Departments and cost centres
• Managers and approvers
• Roles and RBAC
• HR as the source
• Microsoft Entra ID
• Active Directory
• People and departments
• Onboarding and offboarding tickets
• Multiple employers and locations
• Leavers: return and handover
• HR dates and contracts
• Employees to the learning platform
• Certificates back to HR
• Mobility card and public transport
• Global HR, Dutch payroll
• Effective dates and retroactive changes
• Employees and contract hours to scheduling
• Leave balances and absence
• CRM users and licences
• Project administration and hours

Articles about HiBob

• Which Dutch payroll data does a global HR system lack?
• Last working day or end date: which date counts when leaving?
• Calculating turnover in Power BI from your HR system
• Cleaning up CRM licences of leavers in Salesforce and HubSpot