Commercial and project applications

Employees in Simplicate from HR or Entra ID

An integration to Simplicate puts every new employee from the HR system or Microsoft Entra ID into Simplicate automatically, with manager, team and schedule, and closes the schedule on departure. KoppelHet builds this from AFAS, Loket, Personio, Workday, HiBob and other HR systems, or from Entra ID when there is no HR system that can be the source.

Last updated: 9 November 2026

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What it is

In Simplicate employees log hours, and without a schedule those hours cannot be accounted for. Project managers look up colleagues by name and team, and approvals run through the manager.

Without an integration the office manager enters every new colleague a second time. A leaver stays in the planning, and after a reorganisation someone updates every manager one by one.

How the integration handles it

The employee goes into Simplicate with the preferred name as first name, initials separately, manager, team and schedule.
With AFAS KoppelHet waits until the hiring workflow is completed, because an employee with history can no longer be deleted in Simplicate.
If the new colleague was previously an intern or a contact at a customer, KoppelHet uses that existing person in Simplicate's CRM and does not create a second one.
If a unit in AFAS changes manager, every employee of that unit gets the new manager in Simplicate.
Custom fields in AFAS, such as billable work or discipline, go into custom fields on the Simplicate employee, so a project manager can filter without opening AFAS.
With Entra ID as the source every new employee gets a default schedule per department. The integration does not overwrite an adjusted schedule for a part-timer.

Edge cases we handle

Teams in Simplicate can only be assigned through the API, not created. A new unit or group without a team is reported to the administrator.
Someone with two contracts is one employee in Simplicate. Only when the last contract ends does KoppelHet close the schedule.
Every active user costs a licence. With Entra ID as the source only accounts of the member type are included, no guests or service accounts.
Simplicate does not reduce the number of licences by itself. The administrator blocks the user and chooses whether the subscription goes down.

What KoppelHet does

KoppelHet prepares the employee in Simplicate; the administrator invites them as a user, because Simplicate's API does not support it and the licence then starts. Cost price and salary stay outside the integration. Expect two to four weeks to go-live.

Common integrations

AFAS Profit → Simplicate

AFAS to Simplicate integration: new employees from AFAS ready in Simplicate, timetable and manager included

Microsoft Entra ID → Simplicate

Entra ID to Simplicate integration: Microsoft accounts as employees in Simplicate, without licences for guests

Loket → Simplicate

Loket to Simplicate integration: employees and work schedules from payroll in Simplicate

Personio → Simplicate

Personio to Simplicate integration: employees from Personio in Simplicate, with contract hours and end date

Workday → Simplicate

Workday to Simplicate integration: Dutch workers from Workday as employees in Simplicate

HiBob → Simplicate

HiBob to Simplicate integration: employees and working patterns from Bob in Simplicate

Frequently asked questions

Does the new colleague also become a user in Simplicate?

The integration prepares everything. The administrator does the user invitation, because Simplicate's API does not support it and the licence then starts.

Can the integration also fill the cost price per employee?

Not by default. That needs salary from HR, and we keep that data out of the integration. The controller sets the cost rate in Simplicate.

Can we not just sign in to Simplicate with Microsoft?

How colleagues sign in is separate from this integration. The integration makes sure the employee exists in Simplicate, with the right manager, team and schedule.