Lease

Connecting the lease bike with HR and payroll: bike plan, benefit and deduction

An integration between HR and the bike plan makes sure only employees who are employed can lease a bike, blocks leavers and puts taxable benefit and deduction per bike in the right payroll period. KoppelHet builds this between AFAS Profit or Nmbrs and Lease a Bike.

Last updated: 9 November 2026

Discuss your integration All about Lease and mobility

What it is

With a bike plan the employer approves every application and payroll processes the taxable benefit and any deduction every month. Without an integration HR checks the HR system for each application, and payroll retypes the amounts.

On departure the running lease must be settled before the last payroll run. Whoever hears too late misses the buy-out in the last period.

How the integration handles it

Only employees who are employed in the HR system get a user in Lease a Bike. On the termination date the integration blocks the user.
A bike contract always starts on the first of the month, even if the bike was collected earlier. KoppelHet puts the first benefit and deduction in the period of that start date.
If the employer pays the whole lease, only the taxable benefit goes to payroll. If the employee contributes, the deduction as well. The integration follows the scheme set up in Lease a Bike.
In AFAS every bike becomes its own vehicle for the employee, with the addendum in the file. AFAS has bike and speed pedelec as types.
Nmbrs has no dashlet for the bike like it has for the company car. KoppelHet puts the monthly amount on the right pay components itself.

Edge cases we handle

Lease a Bike adds the lease amounts of several bikes into one deduction, while the benefit applies per bike. In Nmbrs the benefit is the sum of seven percent of each bike's recommended price.
Nmbrs has three variants of the deduction for the company bike. Which applies is a choice in your scheme; KoppelHet records it once.
On departure Lease a Bike has four routes, such as transfer to a colleague or new employer, or returning with a buy-out up to month twelve. KoppelHet gives HR the running contracts, so a buy-out can be deducted in the last period.
Two companies with a different employer contribution: the integration reads the scheme per company.
If a deduction does not fit in a period, KoppelHet reports it to payroll and does not adjust the pay component itself.

What KoppelHet does

KoppelHet builds the integration per organisation and includes several employers on different schemes and own conditions for taking part, such as not during probation, in the design. If the same employees must also reach a lease company or mobility provider, that runs through the same platform. The tax setup stays with payroll.

Common integrations

AFAS Profit → Lease a Bike

AFAS to Lease a Bike integration: participants from AFAS, bike contract back in means of transport and payroll

Nmbrs → Lease a Bike

Nmbrs to Lease a Bike integration: participants from Nmbrs, taxable benefit and deduction per bike back as wage components

AFAS Profit → FrieslandLease

AFAS to FrieslandLease integration: drivers to FrieslandLease, lease car or bike back as a vehicle in AFAS

Frequently asked questions

What happens if someone transfers the contract after leaving?

On transfer to a colleague the bike moves to that colleague in AFAS. On transfer to a new employer the bike ends on the transfer date.

Who can apply for a bike?

Only employees who are employed in the HR system get a user in Lease a Bike. On the termination date the integration blocks the user. Own conditions, such as not during probation, are part of the design.

What if an employee leases more than one bike?

Lease a Bike adds the lease amounts into one deduction, but the benefit applies per bike. In Nmbrs the benefit is the sum of seven percent of each bike's recommended price. In AFAS every bike becomes its own vehicle.