Lease

Connecting lease cars with HR: drivers, contract and taxable benefit

An integration between HR and the lease company sends new drivers, address changes and the termination date to the lease company automatically and puts the lease contract with licence plate, list price and benefit percentage back with the employee. KoppelHet builds this between AFAS, Nmbrs or Visma Raet YouForce and Athlon or FrieslandLease.

Last updated: 9 November 2026

Discuss your integration All about Lease and mobility

What it is

HR emails details of new drivers to the lease company, and payroll retypes licence plate and list price from the contract. Leavers are forgotten.

An error in the list price or start date then sits in every payslip. And whoever hears too late that someone is leaving only arranges returning or taking over the car after the last working day.

How the integration handles it

The employee with a lease scheme goes to the lease company with name, home address, email and cost centre. A missing required field produces a notification to HR instead of a half-created driver.
In AFAS the active FrieslandLease contract becomes a vehicle for the employee, with lease amount, list price and benefit percentage, and the signed contract as a file item.
In Nmbrs the Athlon contract goes to the company car, with the list price including accessories and the benefit percentage from the contract.
Whether a vehicle counts in AFAS payroll stays a choice for payroll. A taxable benefit only reaches the payslip after someone has checked the contract.
The termination date goes straight to the lease company and the fleet manager, so returning or taking over the car is decided before the last working day.

Edge cases we handle

Nmbrs only accepts a lease car in the period in which the contract start date falls. KoppelHet holds the contract and enters it in Nmbrs once that period is open.
On a car change KoppelHet uses the delivery date of the new car in Nmbrs, because a wrong start date can only be fixed through the history. A replacement car is a change, not a second contract.
Nmbrs asks for the last date driven as the end, not the termination date. KoppelHet ends the contract on the date Athlon records at return.
YouForce has no standard field for a lease scheme or lease contract. Visma Raet sets up custom fields per customer, and they must exist before the first contract can come back.
A person with several contracts in YouForce is only deregistered at Athlon when the last contract ends.

What KoppelHet does

KoppelHet only sends the fields the lease company needs and leaves salary and social security number in the HR system. The taxable benefit stays in the payroll system; the integration makes sure licence plate, list price, percentage and dates are right. Monthly amounts to the payroll run can be added later as an extension.

Common integrations

AFAS Profit → Athlon

AFAS to Athlon integration: drivers and departures to Athlon, lease cars and odometer readings back in AFAS

Nmbrs → Athlon

Nmbrs to Athlon integration: drivers to Athlon, lease contract in the right period in Nmbrs

Visma Raet YouForce → Athlon

YouForce to Athlon integration: lease drivers and their end date from YouForce at Athlon automatically

AFAS Profit → FrieslandLease

AFAS to FrieslandLease integration: drivers to FrieslandLease, lease car or bike back as a vehicle in AFAS

Visma Raet YouForce → FrieslandLease

YouForce to FrieslandLease integration: drivers to FrieslandLease, contract back on the employment

Frequently asked questions

Does the integration calculate the taxable benefit?

No. Taxable benefit and own contribution stay in the payroll system; Nmbrs calculates the benefit itself. The integration fills licence plate, list price, percentage and dates.

What if a required field is empty in HR?

Then the driver is not passed on and HR gets a notification with the missing field. Once filled in, they go along in the next run.

Does the fleet manager still have work to do?

Yes. The choice of car and the arrangements on departure stay with the fleet manager. The integration makes sure they know in time who is coming and who is leaving.