From HR to the learning platform

Connecting the skills matrix to HR: contracts and absence in AG5

An integration between HR and the skills matrix adds new employees with their contracts to AG5 automatically, closes the contract on departure and turns leave and sickness into a period of unavailability. KoppelHet builds this from AFAS Profit and Visma Raet YouForce, with AG5 only seeing that someone is absent and not why.

Last updated: 9 November 2026

Discuss your integration All about Training and certificates

What it is

A skills matrix shows who is qualified for which work, for example with VCA or NEN 3140. A planner uses it to deploy people. The matrix then needs to know who works here and who is away that week.

Without an integration new technicians only appear after their first week, leavers stay in, and planning does not see that someone is sick or on leave.

How the integration handles it

A hire recorded weeks ahead in AFAS goes to AG5 at once, with a contract that only starts on the start date. The training coordinator can schedule VCA already; planning does not count on the person yet.
Leave and a sickness report become a period of unavailability. A sickness report without an end date stays open until the recovery report.
AG5 only gets that someone is unavailable, not whether it is sickness or leave. Health data thus stays out of the skills platform.
YouForce delivers changes since the previous sync. KoppelHet only requests those, so a sickness report from this morning is in AG5 the same day.
On departure KoppelHet closes the contract in AG5 and does not delete the employee, so an inspection can later see who was qualified on a given date.

Edge cases we handle

Two contracts in a row, for example temporary then permanent: one employee in AG5, so earned certificates stay with the new contract.
Two contracts at once, in healthcare often on two wards: each becomes a contract for the same employee, so qualifications on both wards are visible.
Maternity leave is separate from regular leave in YouForce. KoppelHet includes it, because a long absence is exactly what matters in the matrix.
YouForce only returns leave for the last two years. The first load into AG5 therefore only holds recent and planned absence.

What KoppelHet does

KoppelHet only requests the rights in the HR system needed to know when someone is absent, and does not pass on the reason. The AG5 API is still beta in version 4; KoppelHet tests the integration after each AG5 release, so a changed field does not silently drop data. Certificates back to HR can be added later as an extension.

Common integrations

AFAS Profit → AG5

AFAS to AG5 integration: employees, employments and absence from AFAS Profit in the skills matrix

Visma Raet YouForce → AG5

YouForce to AG5 integration: employees, employments, leave and sickness from Visma Raet in the skills matrix

Frequently asked questions

Does AG5 see whether someone is sick?

No. AG5 only sees that someone is unavailable during a period. The reason stays in the HR system.

Can certificates from AG5 go back to YouForce?

Not through the YouForce APIs this integration uses; they are read-only for this data. AG5 remains the place for qualifications and certificates.

What happens with a former employee who returns?

They get a new contract in AG5 under the existing employee, so certificates that are still valid count straight away.