From HR to the learning platform

Employees in the learning platform automatically, with team, manager and job

An integration between HR and the learning platform creates an account for every new employee, in the team of their department, with their manager and with a role that matches their job, and closes the account on departure. KoppelHet builds this for example from AFAS to StudyTube, from Workday or Personio to 360Learning and from HiBob or Workday to Docebo.

Last updated: 9 November 2026

Discuss your integration All about Training and certificates

What it is

Mandatory training depends on job and department. The learning platform can only assign it if it knows who has which job and which team they belong to. That data lives in the HR system.

Without an integration someone adds new employees by hand or with a CSV, often only after the first week. Roles are wrong after a promotion, and leavers keep their licence.

How the integration handles it

The organisational units from HR become teams or groups in the learning platform. StudyTube only accepts a child team once the parent exists, and Docebo wants branches one at a time, so KoppelHet builds the tree from the top down.
Every job becomes a role in the platform. With AFAS and StudyTube the role gets the AFAS job code; when the job changes the role changes and StudyTube assigns the training for the new job.
The manager becomes team manager or supervisor. 360Learning only links a manager who already exists as a user, so new team leads go first.
A fixed key from HR, such as the employee number or the Bob ID, prevents a second account when the work email changes.
A departure recorded weeks ahead closes the account on the right day. 360Learning accepts a future deactivation date; StudyTube only deletes on a date in the past, so there KoppelHet sends the deletion on the day after the last working day.
Only name, work email, job, unit, manager and cost centre are sent. Salary, social security number and home address stay in HR.

Edge cases we handle

Rehire: with the employee number as key a former employee gets their old account back, with earlier certificates. 360Learning restores an account with the same email address itself.
Several contracts: the learning platform has one account per person. With YouForce KoppelHet takes the contract with the most hours for team and job.
Onboarding before day one: HiBob only reports a hire once it takes effect, so KoppelHet also looks up employees who have not started yet.
Delete or deactivate: Docebo's HiBob recipe deletes a user with their learning history. KoppelHet deactivates, so certificates are kept.
Several employers in one Nmbrs or AFAS environment: the company becomes the top team, and with Nmbrs the company precedes the employee number, because numbers are only unique per company.

What KoppelHet does

KoppelHet reads the HR system with only the fields the learning platform needs, translates the organisation into teams and roles and keeps track per employee of what was sent. You see errors per employee in the platform. You set up the rules for mandatory training in the learning platform yourselves; the integration makes sure job and team are correct.

Common integrations

AFAS Profit → StudyTube

AFAS to StudyTube integration: employees and jobs to the academy, certificates with validity back

Nmbrs → StudyTube

Nmbrs to StudyTube integration: employees per company in the academy, with cost centre for the training budget

Workday → 360Learning

Workday to 360Learning integration: learners and groups from Workday, certificates with expiry date back

Personio → 360Learning

Personio to 360Learning integration: learners, teams and managers from Personio, departures on the day itself

HiBob → Docebo

HiBob to Docebo integration: employees from Bob in Docebo, completed courses back in Bob Learning

Workday → Docebo

Workday to Docebo integration: users and branches from Workday, completed courses back

Frequently asked questions

Can the learning platform decide who must take which training?

Yes, if job and team come from HR. You set up the rules for mandatory training in the learning platform.

Does a new employee get an invitation email?

You choose. With single sign-on no invitation is sent. StudyTube also supports a fixed or generated one-time password, useful for employees without a work email.

Why not through the identity provider with SCIM?

That works with platforms that support it, such as 360Learning from Entra ID or Okta. Department and job must then be correct there, and no certificates come back to HR.

How long does it take to go live?

As an indication, two to four weeks.