Where the notification goes
Connecting Visma Verzuim to your HR system: employees and notices in BlueVi
An integration with Visma Verzuim puts all employees, employments and departments from the HR system into the absence application, including people who have never been ill, and sends every sick and recovery notice to the right absence file. KoppelHet connects AFAS Profit, Visma Raet YouForce, HR2day and SDB with Visma Verzuim, which is moving customers to its new absence application BlueVi.
What it is
Case managers, the health service and the company doctor work in Visma Verzuim. They need more than the sick employees: healthy employees too, for example for a preventive consultation, and the division into departments or locations, because each organisational unit can have its own company doctor and case officer.
Without an integration someone keeps that list by hand, and the manager reports sickness in the HR system and in the absence application. A new employee is then not in the absence application when they fall ill.
How the integration handles it
- The full staff list goes across, with department and manager. YouForce has separate access for health and absence applications for this; sick notices are fetched separately, with their own consent for sickness and for maternity leave.
- Percentages are converted. AFAS records how present someone is; HR2day and SDB how ill; BlueVi asks for the recovery percentage. Someone who is a quarter ill goes to BlueVi as 75 percent recovered.
- A sick notice in AFAS can have several lines, each with its own date and percentage. Each line becomes a separate change in Visma Verzuim, with that line's effective date.
- Departments and locations come from the HR system, so a new employee immediately belongs to the company doctor and case manager of their organisational unit.
- Visma Verzuim receives data through the SIVI absence standard or through the BlueVi API. We choose the route per customer; notices can keep going through SIVI if that already works with the health service.
- Only what the health service uses goes across, such as address and phone for a home visit. Not salary or bank details, and with SDB no client data from the care suite.
Edge cases we handle
- One YouForce environment with several employers, such as municipalities in a joint arrangement: the employer in YouForce decides under which employer the employee appears in Visma Verzuim.
- Transfer during sickness: the employee moves to the new location in BlueVi. Whether the open file moves to the new case manager is agreed with the health service beforehand.
- Move from Visma Verzuim to BlueVi: the HR system side stays the same; only the connection on the absence side changes.
- HR2day is registered with UWV for sick and recovery notices and the 42-week notice. If the health service sends that notice from BlueVi, we agree who does it, so UWV does not get it twice.
What KoppelHet does
KoppelHet builds the integration with Visma Verzuim per organisation and runs it on one platform, together with the other HR integrations. Several employers, a different department structure and extra checks are part of the design. As an indication, allow two to four weeks to go-live.
Common integrations
HR2day → Visma Verzuim
HR2day to Visma Verzuim integration: employees, employment relationships and sickness reports from HR2day in BlueVi
SDB → Visma Verzuim
SDB to Visma Verzuim integration: the full staff list and every sickness report from SDB in BlueVi
Nmbrs → Visma Verzuim
Nmbrs to Visma Verzuim integration: employees per company and every absence course in BlueVi
Frequently asked questions
Why not pass on only sick employees?
Because the company doctor and case manager also work with healthy employees, for example for a preventive consultation. That needs the full list.
Does the manager report sickness in the HR system or in Visma Verzuim?
In the HR system. That is where the sick notice starts, and the integration passes it on to Visma Verzuim.
Does medical data go from the HR system to Visma Verzuim?
No. The integration only sends what the notice needs. The company doctor records medical information in the absence application.
More on Absence reporting (SIVI)
Absence reporting (SIVI): the overview
Where the notification goes
- SIVI notification to the health serviceSick and recovery notifications in the national SIVI standard, with confirmation back.
- Visma Verzuim and BlueViFull staff list and every sick and recovery notice in the absence application.