Absence reporting (SIVI)
SDB to Visma Verzuim integration: the full staff list and every sickness report from SDB in BlueVi
With an integration between SDB and Visma Verzuim, all employees, employments and sites from SDB appear in BlueVi automatically, and every sickness and recovery report from SDB goes to the right absence case. KoppelHet also supplies the full staff list and the structure of sites and teams the health service needs in BlueVi.
What the integration does
Care organisations that use SDB for HR and payroll and have absence managed in BlueVi by Visma Verzuim only see new employees in BlueVi when they first report sick. After a transfer a sickness report reaches the wrong case manager.
- KoppelHet creates the sites and teams from SDB as organisational units in BlueVi, each with the case manager and company doctor of that region.
- All employees appear in BlueVi with their employments, including those who have never been sick.
- A transfer in SDB moves the employee in BlueVi to the new site, with the effective date.
- A sickness or recovery report in SDB goes to the absence case in BlueVi, on the right employment.
What to watch for with SDB and Visma Verzuim
- Besides absence reports, BlueVi also wants to know the employees without absence and the structure of sites. KoppelHet supplies that data.
- In BlueVi each organisational unit can have its own company doctor and case owner. Because the sites come from SDB and a transfer takes the employee along, a sickness report always reaches the case manager of the site where someone works now.
- BlueVi records a pay period per contract, from hour to month and also four weeks. For on-call care staff KoppelHet passes the pay period from SDB, so the health service sees that no fixed hours stand against the absence.
- Pregnancy-related sickness falls under the UWV safety net. BlueVi has its own indicator for this on the absence report. If it is recorded as such in SDB, KoppelHet passes it on, so the employer does not miss the benefit.
- SDB works with its own care suite in which HR, scheduling and the client record share data. The integration only requests staff and absence data, so no client data goes to the health service.
- BlueVi works with a recovery percentage, where zero means fully sick. SDB records absence as a percentage sick. KoppelHet converts one into the other, also at every interim change.
- A temporary care contract sometimes ends during sickness. With the end date from SDB, KoppelHet passes the reason leaving while sick to BlueVi, so the case stays open and moves to safety net support.
How we build and run it
- The integration runs on the KoppelHet platform, hosted in a data centre in the EU.
- Every sync and every error is visible in the functional log; on an error your administrator is notified.
- A change that cannot go through is not half-applied but queued for another attempt.
- KoppelHet is ISO 27001 certified. Data travels encrypted and stays on the platform no longer than needed.
- After go-live we manage the integration and adjust it when your process changes.
- The integration fits next to your existing integration layer. Only the fields in the design are transferred; the platform keeps no register of its own.
Implementation and price
This is not an app you switch on. We build the integration for your organisation on our platform, with building blocks we reuse on every project. So it is custom work that does not start from scratch.
A consultant prepares the intake and analyses both systems. We then record the mapping and exceptions field by field, test in the test or acceptance environment and go live at a moment you choose. Costs are a one-off amount for the setup and a monthly amount for platform, monitoring and support.
Frequently asked questions
Is client data included?
No. The integration only reads staff and absence data from SDB.
What happens with a transfer during sickness?
The employee moves to the new site in BlueVi. Whether the open case moves to the new case manager, we agree with the health service beforehand.
Technical details for IT
For those who want to know how it works under the hood: APIs, fields and sources used.
- SDB has no public API documentation. The source is an interface or export agreed per customer with SDB.
- To BlueVi through the BlueVi Case Management API (REST, OpenAPI 3) with an access token from client ID and secret and the Ocp-Apim-Subscription-Key header. Endpoints include /employee, /employment/contract (paymentPeriod hour, day, week, four-weeks, month, year; normHoursPerWeek; costCenterCode), /organizational-unit (dossierOfficerKey, companyDoctorKey) and /absence-course (employmentKey, dateStart, recoveryPercentage, safetyNet, recoveryReason). Contract types and absence reasons are configured per environment and fetched first through /configuration/employment/employment-type and /absence-reason.
Which fields are transferred
The key fields. The full mapping is agreed per customer.
| Field in SDB | Field in Visma Verzuim | Notes |
|---|---|---|
Personeelsnummer | employee.externalKey en employeeNumber | |
Dienstverband | employment.externalKey | |
Locatie of team | organizational-unit (externalKey) | With dossierOfficerKey and companyDoctorKey per region |
Soort contract | employmentTypeCode | Through a table of the contract types configured in BlueVi |
Betaalperiode | paymentPeriod (hour, week, four-weeks, month) | |
Contracturen per week | normHoursPerWeek | |
Eerste ziektedag | absence-course.dateStart | |
Verzuimpercentage | absence-course.recoveryPercentage | Converted to recovery percentage |
Vangnetindicatie | absence-course.safetyNet | For example sick-due-to-pregnancy |
Related
Recruitee → SDB
Recruitee to SDB integration: hired care staff straight into the SDB HR intake
Teamtailor → SDB
Teamtailor to SDB integration: hired applications as new employees in SDB HR
Exact HR → Visma Verzuim
Exact HR to Visma Verzuim integration: employees, schedule hours and recovery stages from Exact Online in BlueVi
HR2day → Visma Verzuim
HR2day to Visma Verzuim integration: employees, employment relationships and sickness reports from HR2day in BlueVi