StudyTube integrations

StudyTube integrations

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Workday → StudyTube

Workday to StudyTube integration: users and teams automatically, certificates back

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AFAS Profit → StudyTube

AFAS to StudyTube integration: employees and jobs to the academy, certificates with validity back

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Nmbrs → StudyTube

Nmbrs to StudyTube integration: employees per company in the academy, with cost centre for the training budget

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Visma Raet YouForce → StudyTube

YouForce to StudyTube integration: employees through the Learning API, certificates in the digital file

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HiBob → StudyTube

HiBob to StudyTube integration: employees from Bob in the academy, certificates in the Training table

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Personio → StudyTube

Personio to StudyTube integration: departments and teams as academy teams, certificates in the Personio profile

Systems you can connect StudyTube with

How KoppelHet connects to StudyTube

Two REST APIs, the Academy API and the Provider API. The Academy API has endpoints for users, teams, courses, certificates, competencies and budgets.

Authentication: OAuth 2.0 client credentials per academy; scope read of read write

Objects we connect

• Users, with uid, employee number and cost centre
• Teams, team members and managers
• Courses and enrolments per user
• Certificates and competencies

What a StudyTube integration does

• Workday, AFAS Profit → to StudyTube

  Users and teams from HR

  New employees from Workday or AFAS become Studytube users with the employee number as uid. Teams and managers are updated in bulk.

  Workday → StudyTube integrationAFAS Profit → StudyTube integrationTraining and certificates

• StudyTube → to Workday, Visma Raet YouForce

  Certificates back to the HR file

  Certificates and competencies from the Academy API go back to HR, so mandatory training is recorded in the file.

  Workday → StudyTube integrationVisma Raet YouForce → StudyTube integrationTraining and certificates

• AFAS Profit, Nmbrs → to StudyTube

  Cost centre for training budget

  The cost centre from HR is set on the user, so budgets in Studytube add up per department.

  AFAS Profit → StudyTube integrationNmbrs → StudyTube integrationTraining and certificates

What to watch for

• Creating a user also updates or reactivates it. The required uid is the key; use a stable value such as the employee number.
• Teams can be updated in bulk, including members and managers. This keeps the team structure in Studytube in line with the HR system.

In your IT landscape

• Runs as a managed integration on the KoppelHet platform, next to your existing integration layer. No VPN into your network.
• Only the fields in the design you approve are transferred. The platform keeps no register of its own.
• Tested first in the test or acceptance environment where there is one. You choose the go-live moment.
• ISO 27001 certified, hosted in Amsterdam. When the contract ends you receive the configuration and the audit logs.

Implementation, architecture and compliance

Processes with this system

• Training and certificates

Topics that involve StudyTube

• Employees to the learning platform
• Certificates back to HR

Articles about StudyTube

• Tracking expiring certificates in the HR system