From hire to HR

Hired candidate to the HR system automatically, with contract data

A hired candidate becomes an employee automatically when the integration reacts to the Hired stage in the ATS and starts onboarding in the HR system, with start date, hours, salary, job and department already filled in. KoppelHet builds this from Recruitee, Teamtailor and SmartRecruiters to AFAS, Visma Raet YouForce, Loket, Nmbrs and Personio, with HR completing the onboarding itself.

Last updated: 9 November 2026

Discuss your integration All about Recruitment to HR

What it is

The recruiter already has name, address, job and start date in the ATS. Without an integration HR retypes it into the HR system, often only once the contract is back. Onboarding starts too late as a result.

An ATS does not know everything the HR system asks for. Recruitee has no fields for start date, hours and salary by default; in Teamtailor and SmartRecruiters they sit in the offer. Departments and jobs must exist in the HR system, or the handover gets stuck.

How the integration handles it

The integration reacts to the type of stage, not its name. A stage called Contract signed or Hired both work, even if recruiters rename it later.
Start date, hours and salary come from the offer or from extra fields in the ATS. With Teamtailor only an accepted offer is passed on.
In the HR system the integration starts onboarding, not a final employee: the onboarding process in AFAS, the hiring workflow in YouForce, a draft with checklist in Loket, or the onboarding status in Personio.
Departments and jobs come from the HR system as picklists in the ATS, so the recruiter cannot choose a value the HR system does not know.
Per vacancy type we record whether the salary is a monthly salary or an hourly wage, because Loket and Nmbrs process them differently.
In Nmbrs employee, contract, schedule and salary arrive in separate steps. If a later step fails, the integration repeats only that step after correction, so no employee without a schedule ends up in the run.
SmartRecruiters has an onboarding status for the receiving system. The integration sets it to succeeded or failed, so recruiters see whether the new colleague is in the HR system.

Edge cases we handle

Care, childcare and education often start with an on-call or fixed-term contract. The contract type is therefore passed on as a separate field.
Personio asks for full-time hours as well as weekly hours. With a collective agreement that has a different full-time week, the integration sets the right value per entity.
Teamtailor has no separate surname prefix. For a surname like van den Berg the integration puts van den in AFAS's prefix field.
SDB has the care collective agreements built in. The integration prepares job and hours; the personnel department picks scale and step in SDB.

What KoppelHet does

KoppelHet is a Recruitee partner and already has the Recruitee connection as a building block. Time therefore goes into your fields, picklists and workflow. Usually the ATS only needs a few extra fields for contract data. Every candidate can be traced in the KoppelHet platform, with an alert when the HR system rejects the handover. As an indication, allow two to four weeks to go-live.

Common integrations

Recruitee → AFAS Profit

Recruitee to AFAS integration: from hired candidate to new employee

Teamtailor → AFAS Profit

Teamtailor to AFAS integration: hired candidates straight in as new employees

Recruitee → Loket

Recruitee to Loket integration: hired candidates automatically as draft employees in Loket

SmartRecruiters → Nmbrs

SmartRecruiters to Nmbrs integration: hired candidates in payroll without retyping

Recruitee → Personio

Recruitee to Personio integration: hired candidates straight into onboarding

Recruitee → Unit4 HR

Recruitee to Unit4 HR integration: hired candidate as employee in Unit4, validated before it is saved

Customer cases

Basalt

Healthcare

Basalt recruits in Recruitee and records employees in Visma Raet YouForce. For a hired candidate, HR opens a form from Recruitee, picks department, job and employee type, and the integration starts the onboarding workflow in YouForce with the CV attached.

Read the customer story

Reinaerde

Healthcare

Candidates hired in Recruitee are created in Visma Raet YouForce through a form and a workflow, as at Basalt.

Frequently asked questions

Is the new employee final in the HR system straight away?

No. The integration starts onboarding with the ATS data already filled in. HR checks, completes and finalises.

Do we need to set up our ATS differently?

Usually only a few extra fields for contract data and the picklists for department and job. We set those up together.

Does the integration send the BSN?

Only if the ATS stores the BSN securely and the organisation wants that. Often the new hire or HR enters the BSN during onboarding in the HR system.