Recruitment to HR
Teamtailor to Nmbrs integration: Dutch hires straight into payroll
With an integration between Teamtailor and Nmbrs, every candidate hired in Teamtailor for a Dutch location automatically appears as a new employee in Nmbrs, with contract, schedule and salary from the accepted offer. Hires for other countries stay out of Nmbrs, and the payroll office no longer misses anyone in the first payroll run.
What the integration does
Employers that recruit for several countries in Teamtailor and have Dutch payroll done in Nmbrs, often by an external payroll office, pass new colleagues on through a spreadsheet or email. If the office misses someone, that person is not in the first payroll run.
- The recruiter marks the application as hired in Teamtailor.
- KoppelHet checks whether the job is in the Netherlands and only continues if so.
- The new employee then appears in the Nmbrs company of the Dutch subsidiary.
- Contract, schedule and salary are added, with the start date from the offer.
- The payroll office sees the new employee in Nmbrs, adds BSN and payroll tax credit, and includes them in the run.
What to watch for with Teamtailor and Nmbrs
- Every job location in Teamtailor has a country. KoppelHet uses it to send only Dutch hires to Nmbrs; a Swedish or Danish hire never goes there.
- If a job has locations in different countries, it is not certain where the candidate will work. We then add a select field in Teamtailor for the country of employment.
- International offers often state an annual salary, sometimes in another currency. Nmbrs works with the Dutch gross monthly salary, so KoppelHet converts and checks that the amount is in euros.
- Nmbrs is retiring its old integration method. This integration uses the new one, where the person who grants consent decides which Nmbrs company the integration can access.
- If the payroll office works for several clients in Nmbrs, the integration only gets access to this subsidiary's company. The office's other clients stay out of view.
- Teamtailor recognises a hire by the type of stage, not by its name. A Swedish pipeline with the stage Anställd and a Dutch one with Aangenomen therefore both work.
- Payroll tax credit, pension scheme and collective agreement are not in Teamtailor. The payroll office enters them in Nmbrs and the integration does not touch them.
How we build and run it
- The integration runs on the KoppelHet platform, hosted in a data centre in the EU.
- Every sync and every error is visible in the functional log; on an error your administrator is notified.
- A change that cannot go through is not half-applied but queued for another attempt.
- KoppelHet is ISO 27001 certified. Data travels encrypted and stays on the platform no longer than needed.
- After go-live we manage the integration and adjust it when your process changes.
- The integration fits next to your existing integration layer. Only the fields in the design are transferred; the platform keeps no register of its own.
Implementation and price
This is not an app you switch on. We build the integration for your organisation on our platform, with building blocks we reuse on every project. So it is custom work that does not start from scratch.
A consultant prepares the intake and analyses both systems. We then record the mapping and exceptions field by field, test in the test or acceptance environment and go live at a moment you choose. Costs are a one-off amount for the setup and a monthly amount for platform, monitoring and support.
Frequently asked questions
Does Teamtailor have an integration with Nmbrs?
Through KoppelHet, yes. KoppelHet puts Dutch hires from Teamtailor into Nmbrs and leaves hires for other countries out.
Our payroll office manages Nmbrs. Do they need to do anything?
Grant consent once for the integration on your company in Nmbrs. After that they see new employees appear automatically.
Is the salary always included?
Only if it is in the accepted offer and in euros. Otherwise the payroll office enters it.
Does this work with Loket instead of Nmbrs?
Yes. The process is the same; only the payroll side differs.
Technical details for IT
For those who want to know how it works under the hood: APIs, fields and sources used.
- Teamtailor is read through the job_application.update webhook to a stage of type hired, and the Teamtailor API (job-applications, jobs with locations and location.country as a full country name, job-offers with start-date and salary in details).
- Nmbrs is written through the Nmbrs REST API with OAuth; the SOAP API is being retired.
Which fields are transferred
The key fields. The full mapping is agreed per customer.
| Field in Teamtailor | Field in Nmbrs | Notes |
|---|---|---|
first-name | Voornaam | |
last-name | Tussenvoegsel en achternaam | |
email | E-mail privé | |
phone | Telefoon | |
Geboortedatum (custom field) | Geboortedatum | |
Aanbod: start-date (details) | Datum in dienst | |
Aanbod: salary (details) | Salaris | Annual salary from the offer converted to a monthly amount |
Uren per week (custom field) | Rooster | |
location.country | Keuze van het Nmbrs-bedrijf | Only the Netherlands goes through |
department (vacature) | Afdeling |
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