Recruitment to HR
Teamtailor to YouForce integration: hired candidates ready in YouForce
With an integration between Teamtailor and Visma Raet YouForce, a candidate hired in Teamtailor automatically goes to YouForce, with start date, job, department and hours from the accepted offer. YouForce recognises itself whether it is a new employee or a former one, and HR only completes the hire.
What the integration does
Employers that recruit in Teamtailor, also abroad and with English-language vacancies, and keep payroll and personnel records in Visma Raet YouForce fill in a form in YouForce after every hire with data already in Teamtailor. HR also has to check whether the candidate worked there before.
- The recruiter sends the offer from Teamtailor and marks the application as hired after acceptance.
- KoppelHet translates job and department to the YouForce codes.
- The candidate goes to YouForce. KoppelHet follows whether YouForce has processed them.
- If the person is known from an earlier employment, YouForce creates a new contract instead of a new employee.
- HR completes the hire in YouForce. If the candidate is rejected, the reason shows in the KoppelHet platform.
What to watch for with Teamtailor and Visma Raet YouForce
- YouForce does not process a submitted candidate immediately but in the background. KoppelHet therefore does not wait for an immediate reply, but follows the status and only shows an error when YouForce rejects the candidate.
- YouForce itself checks whether the person is known from an earlier employment. KoppelHet does not have to search beforehand.
- Teamtailor has a European and a North American environment. Dutch organisations are usually in the European one; KoppelHet connects to the environment your account is in.
- Candidates from abroad often have an address outside the Netherlands and no BSN yet. The integration sends the foreign address; HR adds the BSN and Dutch address later.
- KoppelHet pins the Teamtailor version it works with, so a new Teamtailor version does not change the integration unexpectedly.
- Besides the instant notification, KoppelHet periodically looks at recent hires. That way a hire that missed the notification still reaches YouForce.
- Jobs and departments must exist in YouForce. English job titles from Teamtailor are translated through a table to the right YouForce job.
How we build and run it
- The integration runs on the KoppelHet platform, hosted in a data centre in the EU.
- Every sync and every error is visible in the functional log; on an error your administrator is notified.
- A change that cannot go through is not half-applied but queued for another attempt.
- KoppelHet is ISO 27001 certified. Data travels encrypted and stays on the platform no longer than needed.
- After go-live we manage the integration and adjust it when your process changes.
- The integration fits next to your existing integration layer. Only the fields in the design are transferred; the platform keeps no register of its own.
Implementation and price
This is not an app you switch on. We build the integration for your organisation on our platform, with building blocks we reuse on every project. So it is custom work that does not start from scratch.
A consultant prepares the intake and analyses both systems. We then record the mapping and exceptions field by field, test in the test or acceptance environment and go live at a moment you choose. Costs are a one-off amount for the setup and a monthly amount for platform, monitoring and support.
Frequently asked questions
Does Teamtailor have an integration with YouForce?
Through KoppelHet, yes. KoppelHet uses the entry point Visma provides for recruitment systems; your organisation grants consent for it at the start.
Does this work for candidates from abroad?
Yes. They arrive in YouForce with their foreign address. HR adds the BSN and Dutch address once known.
What happens if a candidate accepts two offers?
Each hire goes to YouForce separately. YouForce sees the second one as a new contract, and HR decides whether that is right.
Technical details for IT
For those who want to know how it works under the hood: APIs, fields and sources used.
- Teamtailor is read through the job_application.update webhook to a stage of type hired and the Teamtailor API (EU or NA stack with its own API address; X-Api-Version header with a date; API key with Admin read scope). Applications of type hired with a recent stage change are searched periodically.
- YouForce is addressed through the Youforce Recruitment API (asynchronous processing with status polling; recognition of a known person as a new contract). Access through the Visma developer portal.
Which fields are transferred
The key fields. The full mapping is agreed per customer.
| Field in Teamtailor | Field in Visma Raet YouForce | Notes |
|---|---|---|
first-name | Voornaam | |
last-name | Voorvoegsel en achternaam | Split off the prefix for the Dutch name structure |
email | E-mail privé | |
phone | Telefoon | |
Geboortedatum (custom field) | Geboortedatum | |
Aanbod: start-date (details) | Datum in dienst | |
Aanbod: salary (details) | Salarisindicatie | |
department (vacature) | Organisatie-eenheid | Through a lookup to the YouForce code |
role of custom field | Functie | |
Uren per week (custom field) | Contracturen |
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