Exact Online integrations

Exact Online integrations

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Exact Online → Nmbrs

Exact Online to Nmbrs integration: monitoring cost centres and posting the payroll journal

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Exact Online → Visma Raet YouForce

Exact Online to YouForce integration: monitoring cost centres and posting the payroll journal

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Exact Online → HR2day

Exact Online to HR2day integration: cost centres and cost units to HR2day, payroll journal per division

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Workday → Exact Online

Workday to Exact Online integration: cost centres of the Dutch entity and a worklist for employees

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HiBob → Exact Online

HiBob to Exact Online integration: the Dutch employer from Bob next to the Exact division

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Personio → Exact Online

Personio to Exact Online integration: employees, departments and cost centres side by side, differences on a worklist

Systems you can connect Exact Online with

How KoppelHet connects to Exact Online

Exact Online REST API for journal entries, GL accounts, cost centres and cost units.

Authentication: OAuth 2.0 namens een gebruiker; per call kies je de administratie (division)

Objects we connect

• General journal entries
• GL accounts
• Cost centres and cost units

What a Exact Online integration does

• AFAS Profit, Nmbrs → to Exact Online

  Payroll journal as a general journal entry

  After the payroll run in AFAS or Nmbrs the payroll journal is posted as one general journal entry with lines in the right division. This keeps the integration within the API limits.

  AFAS Profit integrationsExact Online → Nmbrs integrationPayroll to finance

• Exact Online → to AFAS Profit, Nmbrs

  Cost centres back to HR

  Cost centres and cost units from Exact Online go to the HR system, so HR only picks existing values and the journal can always be posted.

  AFAS Profit integrationsExact Online → Nmbrs integrationPayroll to finance

• Loket, Nmbrs → to Exact Online

  GL mapping per wage component

  Each wage component gets a fixed GL account in Exact Online. A new component without a mapping stops the posting and raises an alert.

  Exact Online → Loket integrationExact Online → Nmbrs integrationPayroll to finance

What to watch for

• Exact Online limits API calls per minute and per day, per app and per administration. We therefore post a payroll journal as one entry with lines, not line by line.

In your IT landscape

• Runs as a managed integration on the KoppelHet platform, next to your existing integration layer. No VPN into your network.
• Only the fields in the design you approve are transferred. The platform keeps no register of its own.
• Tested first in the test or acceptance environment where there is one. You choose the go-live moment.
• ISO 27001 certified, hosted in Amsterdam. When the contract ends you receive the configuration and the audit logs.

Implementation, architecture and compliance

Processes with this system

• Payroll to finance
• HR to ERP

Topics that involve Exact Online

• Effective dates and transfers
• Entities, contractors and rehires
• Departments and cost centres
• Managers and approvers
• Posting the payroll journal
• Correction runs and periods
• Cost centres from the ERP
• Multiple employers and ledgers

Articles about Exact Online

• Importing the payroll journal into your accounts without Excel
• Getting department and cost centre from HR into your ERP
• Posting four-weekly payroll and correction runs in the journal
• Updating the approver in the ERP automatically from HR