SAP HCM integrations

SAP HCM integrations

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SAP HCM → AFAS Profit

SAP HCM to AFAS integration: SAP HR data straight to Dutch payroll

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SAP HCM → Nmbrs

SAP HCM to Nmbrs integration: SAP HR data to Dutch payroll

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SAP HCM → Visma Raet YouForce

SAP HCM to YouForce integration: SAP changes ready for HR in YouForce

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SAP HCM → Active Directory

SAP HCM to Active Directory integration: domain accounts per personnel area from SAP HR

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SAP HCM → Microsoft Entra ID

SAP HCM to Entra ID integration: Microsoft accounts from SAP HR, without your own Logic Apps

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SAP HCM → TOPdesk

SAP HCM TOPdesk integration: people and onboarding tickets from SAP

Systems you can connect SAP HCM with

How KoppelHet connects to SAP HCM

No standard REST API. Integration runs via RFC and BAPIs (such as BAPI_EMPLOYEE_GETDATA), via IDocs for HR master data, or via periodic file exports.

Authentication: SAP-systeemaccount met autorisaties op de benodigde BAPI- en RFC-functiemodules

Objects we connect

• Personnel number (PERNR) and personal data (infotype 0002)
• Actions and employment status (infotype 0000)
• Organisational assignment, cost centre and company code (infotype 0001)
• Addresses and phone numbers (infotype 0006)

What a SAP HCM integration does

• SAP HCM → to AFAS Profit, Nmbrs, Visma Raet YouForce

  Infotype changes to the Dutch entity's payroll

  Changes in infotypes 0000, 0001 and 0002 are read per start date and passed to AFAS, Nmbrs or YouForce as a new hire or change.

  SAP HCM → AFAS Profit integrationSAP HCM → Nmbrs integrationSAP HCM → Visma Raet YouForce integrationPayroll integration

• SAP HCM → to Active Directory, Microsoft Entra ID

  Accounts from the personnel number

  A new personnel number with organisational assignment (infotype 0001) leads to an account in Active Directory or Entra ID. A leaving action in infotype 0000 blocks it.

  SAP HCM → Active Directory integrationSAP HCM → Microsoft Entra ID integrationIdentity and access management

• SAP HCM → to TOPdesk

  TOPdesk callers from SAP

  People with cost centre and department from infotype 0001 are created in TOPdesk, with the SAP personnel number as a stable key.

  SAP HCM → TOPdesk integrationHR to ITSM

What to watch for

• Data is stored per infotype with a start and end date. Fetching only changes often requires a custom RFC function module that filters on change date.
• An integration with SAP HCM is more complex than with a cloud system. SAP HCM runs inside the organisation's own network, so it needs a secured network connection to the SAP system, and the SAP administrator has to set up on the SAP side which HR data goes to the integration. Integrations with SAP HCM are therefore in our complex class.

In your IT landscape

• Runs as a managed integration on the KoppelHet platform, next to your existing integration layer. No VPN into your network.
• Only the fields in the design you approve are transferred. The platform keeps no register of its own.
• Tested first in the test or acceptance environment where there is one. You choose the go-live moment.
• ISO 27001 certified, hosted in Amsterdam. When the contract ends you receive the configuration and the audit logs.

Implementation, architecture and compliance

Processes with this system

• Payroll integration
• Identity and access management
• Absence reporting (SIVI)
• Recruitment to HR
• HR to ITSM
• Accounts in applications
• Leave, absence and time
• Training and certificates
• HR data to BI
• HR to ERP
• Lease and mobility

Topics that involve SAP HCM

• Onboarding and offboarding tickets
• Multiple employers and locations
• HR dates and contracts
• Pay components
• Multiple employers and employments

Articles about SAP HCM

• Building a mapping table for pay components: how it works